North Florida Archers meeting minutes

The Club Meeting was called to order by Michael Chesser. The Pledge of Allegiance was completed and a Moment of Silence was observed for our Men and Women serving at home abroad.

The Club Secretary, Don Williams, briefed the attendees on the minutes from the prior meeting.

The Club Treasurer provided a detailed summary of Club Activity for the month of December:

● We had 8 new members join our Club.

● We had 4 membership renewals.

The majority of expenses during December were usual and customary with additional expense for:

● Nuisance Hog Fee / Effort was successful.

● Ethical Shoot Plaques and Labor

● Club Christmas Party & Awards, etc…

○ Steve Jordan was our Shooter of the Year for 2017.

Charlie Nelson made a motion for the 2018 Christmas Party to again be held at Club Continental. The motion was 2’nd and approved by attendees of this meeting giving Club Approval to proceed with the required activities to reserve the facility for our party. More information will be forthcoming.

Club President Michael Chesser’s updates/talking points.

There was some confusion amongst board members regarding the Target Acquisition completed in October which was discussed in prior meetings and agreed to by attendees. A detailed recollection of that discussion was not included in prior Club Minutes to the overall satisfaction of some members, as such and with guidance from Janice Loudermilk the following action was taken.

● A motion was made to RATIFY the target purchase from October 2017.

● The motion was 2’nd and approved by attendees of this meeting providing Club Approval to that acquisition completed in October 2017.

At the prior Club Meeting a motion was made to change # targets and shooter fees for the Monthly Club Shoots. The details:

● The fee increases DO NOT AFFECT the following;

○ Tuesday Working Man Shoots will remain unchanged.(Mar - Aug)

○ April’s Tom Swift Rendezvous will remain unchanged for ALL shoot categories.

○ The Extreme and Ethical Shoot Formats will remain unchanged.

● The fee increases WILL AFFECT the following Club Shoots

○ The Monthly, Public Shoot in Feb, Mar, Apr, May, Jun and July.

○ The number of targets available to shoot will increase from 20 targets to 25 targets.

○ Recreational Shooter fee will increase from $10 to $15 dollars.

○ Cash Payout Shooter fee will increase from $15 to $20 dollars.

○ Fee increase includes Mulligan.

A motion was made to VOTE on the fee increases and format changes at noted above. The motion was 2’nd and approved by attendees of this meeting providing Club Approval to proceed with fee increase and format changes for the Public Shoots.

The Club Work Day is scheduled for Saturday, January 20th. This will be a divide and conquer project with emphasis on trail clean up for the rendezvous, 20/30 yard bale resets, footbridge repairs, cistern security, target repairs as required/needed.

● Janice L. was going to look into a low cost dumpster.

● There was discussion of Steve Williams cooking for the members who attend.

● Billy L. and Gene P. were going to look at red mower and Billy might be able to free estimate on repair or replacement thru his contacts.

Michael has initiated a By-Law Review Committee to be headed by Club Secretary, Don Williams. This committee will have oversight to review present Club By-Laws and provide recommendations for updates for Club Improvement. Committee Participants with the exception of the Chair/Don will be non-officers of the Club. Don will reach out to Club Members to create the focus group and additional meetings will be held.

The entire document will be subject to review including officer and board member term limits, # of board members, board participation and oversight, purchase and target acquisition guidelines and monetary thresholds requiring prior vote approval (for club activities, food and shoot expenses).

● Reminder that Club Officer Elections will be held at the February Club Meeting.

● Another Workday for the TS Rendezvous will be discussed at upcoming meeting.

● May 19^th a Club Maintenance Day is scheduled for other club maintenance activities.

Reminder _Club Membership Fee Increases in 2018:

● Membership prices will increase effective January 1, 2018 “on your renewal date”.

● Mike’s comments…annual membership dues will increase to $60 for individual memberships and $75 for family memberships, effective on your renewal date. This increase is necessary to help cover the ever increasing cost of maintaining the club. The increase will take at least a year for us to fully realize the benefits. The membership increase will put us in a solid financial position to address much needed improvements that will be necessary going forward. This was not an easy decision to make but we know it is necessary for the long term financial health of our club.

There being no further business, a motion was made and seconded to adjourn.

Respectfully,

Don Williams